LibGuides: Program Administration: Collection Management

Collection Management

Collection Development

Weeding

Cataloging

Call Number Prefixes

Equipment Call Numbers

LibraryWorld

eBooks

Collection Management & Development Manual
This document provides an overview of all the areas that are included in developing and managing the collection in the library media center.
Inventory Request Form
This form is to be completed and submitted to request a Library Media Services assisted inventory of the library media center.
Selection of Instructional Materials Policy
Includes the official policies for selection as well as the reevaluation/reconsideration of all materials. These policies have been reviewed and approved by the JCPS School Board and are the guides to collection development and management.

Databases Available for Collection Development

Children's Core Collection (H.W. Wilson) This link opens in a new window
Graphic Novels Core Collection (H.W. Wilson) This link opens in a new window
Middle and Junior High Core Collection (H.W. Wilson) This link opens in a new window
Nonbook Materials Core Collection (H.W. Wilson) This link opens in a new window
Senior High Core Collection (H.W. Wilson) This link opens in a new window

Suggested Guidelines
Based on current literature, this document provides the recommended average age of each section of the collection, as well as the recommended size of each section, expressed as a percentage of the whole collection.
Weeding: a Practical Manual for Librarians
This manual provides a rationale for weeding, criteria for discarding, reasons to retain items, and helpful hints. It also details discard policies and procedures specific to JCPS.
Weeding Documentation Form
Use this form to record the number of items weeded from each section of the library, to provide documentation of compliance with District policies to in regard to weeding.
Weeding Guidelines by Dewey Class
Based on frequently asked questions, this document provides weeding recommendations for specific Dewey classes, including exceptions to “Suggested Guidelines.”
Weeding Request Form
Submit this form to Library Media Services to request on-site assistance with a weeding project. Exception report must be cleared and librarian must complete online weeding professional development session prior to submission of this form.

Editing Tips for School Librarians
A list of the fields to be checked and/or edited in the MARC record after it is imported, from Library of Congress OhioLINK or MaineCAT into a school’s LibraryWorld Catalog. View fields of record in “MARC View” for editing.
Importing MARC Records
This document provides directions for importing a MARC file into LibraryWorld.
LibraryWorld Catalog Module
School Librarians Cataloging Manual
This reference manual describes individual fields in a MARC record. This includes indicators, subfields, punctuation and examples. It is primarily for use when creating original MARC records in LibraryWorld.
Sears List of Subject Headings This link opens in a new window

Prefix Definition Type Example Collection Code Material Type

AB Audiobook (Cassette, CD, Playaway) Fiction AB Smi SR Nonmusic/Sound

AB Audiobook (Cassette, CD, Playaway) Nonfiction AB 398.2 Smi SR Nonmusic/Sound

B Biography (single subject) Biography B Lin TX Book

BB Big Book Fiction BB Smi BB Book

BB Big Book Nonfiction BB 398.5 Smi BB Book

CDR CD-ROM Electronic Resource Fiction CDR Smi ER Computer Files

CDR CD-ROM Electronic Resource Nonfiction CDR 031 Smi ER Computer Files

CS Class Set Fiction CS Smi CS Book

CS Class Set Nonfiction CS 398.2 Smi CS Book

DVD Digital Videodisc Fiction DVD Smi VR Visual Materials

DVD Digital Videodisc Nonfiction DVD 398.2 Smi VR Visual Materials

DVDR DVD-ROM Electronic Resource Fiction DVDR Din ER Computer Files

DVDR DVD-ROM Electronic Resource Nonfiction DVDR 567.9 Din ER Computer Files

E Everybody/ Picture Book Fiction E Smi TX Book

eBook Electronic books Fiction eBook Smi eBook Book

eBook Electronic books Nonfiction eBook 973 Smi eBook Book

eBook Electronic books
Biography

(single subject)
eBook B Smi eBook Book

eBook Electronic books Collective biography eBook 920 Smi eBook Book

EQ ADP Equipment Adapter EQ ADP - See examples under Equipment Call Numbers tab. EQ Realia Objects

F Fiction/Chapter Book Fiction F Smi TX Book

GA Game (board games, card games, etc.) See equipment prefix list for video games GA Mon GA Realia Objects

GL Globe    GL 912 Ran GL Maps

GN Graphic Novel Fiction GN Smi TX Book

GN Graphic Novel Nonfiction GN 912 Smi TX Book

Internet Internet Site    Internet NO COPY RECORD Computer Files

KI Kit Fiction KI Smi KI Mixed Materials

KI Kit Nonfiction KI 370 Smi KI Mixed Materials

KY Kentucky Collection Fiction KY Stu TX Book

KY Kentucky Collection Nonfiction KY 976.9 Smi TX Book

MA Map    MA 912 Smi MA Maps

MN Manipulatives (counters, Cuisenaire rods, etc.) MN Cou MN Realia Objects

PB Paperback Fiction PB Smi TX Book

PB Paperback Nonfiction PB 398.2 Smi TX Book

PE Periodical PE Rea PE Serials

PF Professional Nonfiction PF 370 Smi PF Book

PIC Art prints, charts, photographs, posters, pictures PIC Fre PI Visual Materials

RF Reference Nonfiction RF 031 Wor RF Book

RL Realia (artifact or naturally occurring entity; e.g. butterfly specimen, rock collection, etc.) RL But RL Realia Objects

SR Musical Sound Recording (Cassette, CD) Fiction SR Smi SR Music/Sound

SR Musical Sound Recording (Cassette, CD) Nonfiction SR 782 Smi SR Music/Sound

TOY Toys, Puppets Toy Cli Toy Realia Objects

VP Dedicated Video Player (Playaway View, e.g.) Fiction VP Fin VR Visual Materials

VP Dedicated Video Player (Playaway View, e.g.) Nonfiction VP 525 Fin VR Visual Materials

Equipment Call Number Prefixes

Below is a listing of Equipment Call Number prefixes approved for use in school library media centers in Jefferson County Public Schools. If you have equipment to catalog that is not included in this list, please call Systems at 485-7770 for an approved prefix.

Prefix Equipment

EQ ADP Adapter (Kanex Pro, Nook HDTV, AppleTV, Apple Cables/Connectors)

EQ AS AlphaSmart®

EQ AVC AV Cart

EQ CL Calculator

EQ CDC Cassette/CD combo

EQ CP Cassette Player

EQ CD Compact Disc Player

EQ CPS Classroom Performance System

EQ DC Document Camera (Document Cameras, Document Visualizers, etc.)

EQ DR Digital Voice Recorder

EQ DVD DVD Player

EQ DVR DVD/VCR Combo

EQ EC Extension Cord

EQ GA Video Game (PlayStation®, Nintendo® Wii ^TM, Xbox 360, etc.)

EQ HD Headset

EQ iPad iPad

EQ iPad2 iPad2

EQ iPad2012 iPad2012

EQ iPad4 iPad4

EQ iPadAir iPadAir

EQ iPadAir2 iPadAir2

EQ iTouch iTouch

EQ KO Karaoke

EQ LT Laptop

EQ LP Launch Pad

EQ LS Listening Station

EQ MIC Microphone

EQ MP Multimedia Projector

EQ MP3 MP3 Player (including iPod®)

EQ OP Opaque Projector

EQ PA Public Address System

EQ PRI Printers (all types)

EQ RM Remote (VCR, TV, DVD, Universal, etc.)

EQ SB SMART Board

EQ SC Screen

EQ SCM Still Camera (Digital, 35 mm, Instant, etc.)

EQ SD SD memory card

EQ SK Science Kit (includes all microscopes, lab equipment)

EQ SP Speakers (any type)

EQ TAB Wireless Tablets (SMART's Airliner wireless slate, Wacom Bamboo Tablet)

EQ TMR Timers

EQ TV Television

EQ TVC Television/VCR combo

EQ TVD Television/DVD combo

EQ TP Tripod

EQ VCM Video Camera (Digital, Camcorder, Super 8, etc.)

EQ VCR Videocassette Recorder

EQ WP Wireless Presenter

Catalog Module
Reports

eBooks Ordering Information
Nooks eBooks Spreadsheet

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